Convention Refugee Application

Under this agreement, Pax Law Corporation agrees to assist you in pursuing a claim for refugee protection in Canada before the Immigration and Refugee Board of Canada (IRB).

1. Eligibility and Scope of Services

• You must be physically present in Canada to make a refugee claim.
• Our services include:
  • preparation and submission of your Basis of Claim (BOC) form and supporting documents,
  • communications and follow-ups with immigration authorities as necessary, and
  • legal representation before the Refugee Protection Division (RPD) of the IRB, if required.
• If representation is requested for family members, each family member must independently meet the legal definition of a person in need of protection or a Convention refugee.
• Refugee claims are not a general immigration pathway. They are reserved for individuals with a well-founded fear of persecution or risk to life, liberty, or security if returned to their home country.

2. Integrity of Your Claim

• We cannot and will not fabricate or alter facts to support a claim. You are solely responsible for providing complete, truthful, and accurate information and documentation.
• Misrepresentation, fabrication, or withholding of material facts may lead to termination of our services, dismissal of your claim, and possible enforcement action by immigration authorities.

3. Outcomes and Next Steps

• A successful refugee determination does not automatically grant permanent resident status. A separate application must be made to obtain permanent residency. If you wish, we can assist with this under a new retainer agreement and separate fee structure.
• If you currently hold a valid study permit or work permit, you may continue using it while you comply with its conditions. If you no longer meet those conditions (for example, by not attending studies), your permit may be cancelled, and you may have to wait for either a new permit or for permanent residence to restore your status.
• Changes in Law or Policy: If, at any time before or during your application, there are changes to the law, regulations, or government policies (such as the introduction or passage of Bill C-2 or similar legislation) that make you ineligible to pursue or continue your refugee claim, you remain fully responsible for all legal fees and disbursements incurred up to that point. No refunds will be issued for work already performed, regardless of the change in law or outcome of your matter.

4. Client Cooperation

• You must provide all requested documents and information in a timely manner.
• You must inform us immediately of any deadlines, hearings, or communications you receive from immigration authorities.
• Failure to cooperate, provide truthful information, or comply with instructions may result in withdrawal of our representation, in accordance with our professional obligations.

5. Professional and Legal Standards

We will provide services in compliance with the Legal Profession Act, the Rules of the Law Society of British Columbia, and the BC Code of Professional Conduct. We may be required to withdraw if you insist on unethical conduct or misrepresentation.

6. Fees and Payment Terms

• If government fees or taxes change before submission of your claim, you are responsible for the difference.
• For urgent matters requiring submission within one week of payment, an additional 30% rush fee applies.

In-Land Permanent Residency Application

Under this retainer agreement, Pax Law Corporation agrees to provide the following professional services:

1. Preparation and Submission of Application
   • We will prepare and submit your complete In-Canada Permanent Residency application through the Permanent Resident Portal.
   • We will ensure that your application package is organized, complies with program requirements, and is submitted to the appropriate processing office.
2. Communication with Authorities
   • We will communicate with Immigration, Refugees and Citizenship Canada (IRCC) and any other relevant government office on your behalf for this application.
   • We will perform reasonable follow-up inquiries to track the status of your application and respond to routine correspondence.
3. Scope of Retainer
   • Our retainer is limited to the preparation, submission, and follow-up of your permanent residency application.
   • This agreement does not include services outside of this process, such as appeals, judicial reviews, responding to procedural fairness letters, admissibility issues, or new applications. If such work is required, a separate agreement and fee will apply.
   • Our fees are based on the professional time and effort devoted to your matter, not on the outcome.
4. Client Responsibilities
   • You must provide accurate, complete, and truthful information and documentation as requested by us.²
   • You are responsible for ensuring that your documents (such as passports, identity records, translations, educational records, employment letters, and financial statements) are valid and accurate.
   • Failure to provide requested documents or instructions in a timely manner may prevent us from submitting your application or may result in adverse consequences.³
   • You acknowledge that we are not responsible for errors, omissions, or misrepresentations in documents provided by you or third parties.

Application for Canadian Citizenship

Under this retainer, our services are limited to assisting you with the preparation and submission of your application for Canadian citizenship. We will advise you on the requirements under the Citizenship Act and Citizenship Regulations, and provide legal guidance on the documents and information necessary to support your application.

Eligibility (Client Responsibility)

To qualify for Canadian citizenship, you must generally:

• Be a permanent resident of Canada;
• Have been physically present in Canada for at least 1,095 days (3 years) within the last 5 years immediately before applying (Citizenship Act, s. 5(1)(c));
• Have met your income tax filing obligations under the Income Tax Act for at least 3 taxation years within the 5-year period (Citizenship Act, s. 5(1)(c.1));
• Demonstrate adequate knowledge of English or French if you are between 18 and 54 years old (Citizenship Regulations, s. 14(1));
• Demonstrate knowledge of Canada’s history, values, institutions, and symbols by passing the citizenship test (if required); and
• Take the Oath of Citizenship (Citizenship Act, s. 12(3)).

Other requirements may apply, including prohibitions related to criminal history, security, or immigration compliance (Citizenship Act, ss. 21–22).

Scope of Our Services

We will:

• Review your eligibility based on the information and documents you provide;
• Advise you on completing the IRCC forms;
• Draft and submit your application package to IRCC;
• Communicate with IRCC on your behalf as authorized representative; and
• Advise you on next steps after IRCC’s decision.

We will not:

• Verify the authenticity of your documents (this remains your responsibility);
• Guarantee that your application will be approved;
• Provide representation in citizenship appeals, judicial reviews, or related litigation unless separately retained.

Disclaimer

• Citizenship requirements are set out in law and may change by statute, regulation, or government policy at any time.
• Our advice is based on the law and policies in force at the time of service. If changes occur after submission, they may affect your application.
• Approval is at the sole discretion of IRCC and the Minister of Immigration, Refugees and Citizenship.

Fees

Fees for Citizenship Applications

• Our legal fee is $1,000 (plus applicable taxes and government fees) per adult applicant.
• Our legal fee is $500 (plus applicable taxes and government fees) per minor applicant (under 18 years of age).
• The current government processing fees are:
  • $630 for each adult applicant (this includes the $100 Right of Citizenship fee); and
  • $100 for each minor applicant (under 18 years of age).

If the Government of Canada changes its fees or applicable taxes at any time after you sign this agreement but before your application is submitted, you will be responsible for paying any additional amounts required.

Refugee Travel Document

We will assist you in preparing and submitting an application for a Refugee Travel Document. This document allows approved refugees, protected persons, and certain permanent residents to travel outside Canada when they do not have a valid national passport or permanent resident card.

Our services include:

1. Reviewing your eligibility for a Refugee Travel Document.
2. Preparing the required forms and supporting documentation.
3. Submitting your application to Immigration, Refugees and Citizenship Canada (IRCC).
4. Providing updates and communication with IRCC, as required.

Fees:

• Legal fees: $1,000 per applicant, plus applicable taxes.
• Government application fees (not included in our legal fees):
  • $120 for each adult applicant.
  • $57 for each minor applicant.
  • These fees are payable directly to the Government of Canada and may change without notice.

Exclusions:

• Our quoted fee does not include disbursements (such as courier charges, translation costs, or photocopying).
• Our services do not cover appeals, judicial reviews, hearings, or additional applications unless a new retainer agreement is signed.
• You are responsible for providing accurate and complete information and documents. We cannot guarantee approval of your application, as IRCC’s decision is beyond our control.

Limitations of Liability:
We will exercise our professional skill and judgment in assisting you, but we cannot and do not guarantee the outcome of your application. Our responsibility is limited to the preparation and submission of your Refugee Travel Document application as outlined above.

Protected Person Work Permit Extension

We will assist you in preparing and submitting an application to extend your valid work permit as a protected person or refugee. This service includes:

Fees 

• Per Applicant: $1000 + 12% taxes = $1120

Client Responsibilities

• You must provide all documents and information requested by us in a timely and complete manner.
• You are solely responsible for ensuring the authenticity and accuracy of your documents. We do not verify their truthfulness or completeness.
• You must promptly inform us of any changes to your immigration or personal circumstances that may affect your eligibility.

Limitations of Service

• Our services are limited to the preparation and filing of your work permit extension. They do not include appeals, judicial reviews, or additional steps unless expressly agreed to in writing.
• We cannot guarantee that IRCC will approve your application. Approval depends on IRCC’s assessment of your eligibility under Canadian law and policy.
• Changes in law, policy, or procedure may affect your application. We are not responsible for outcomes beyond our control.

Refugee Appeal Division Application

Legal Fees: $6,000 + 12% tax = $7,200

You have chosen to retain Pax Law Corporation for your Refugee Appeal Division (RAD) application. Our acceptance of this retainer is conditional upon there being at least seven (7) calendar days before the statutory deadline to file your RAD appeal. If fewer than seven days remain, we may decline or limit representation due to insufficient time to prepare your case properly.

Scope of Services

Under this retainer, Pax Law Corporation agrees to provide the following services:

1. Client Interview – Meeting(s) to obtain information about your case, clarify your grounds of appeal, and advise you on evidence requirements.
2. Document Review and Guidance – Reviewing materials you provide and advising you on relevant evidence. You remain responsible for obtaining and providing accurate and complete documentation.
3. Legal Research and Submissions – Conducting legal research, preparing written submissions, and drafting the appeal record where required.
4. Hearing Representation – Representing you at the RAD hearing.

This retainer is limited exclusively to your RAD proceeding through to the conclusion of the RAD hearing. If you require further services (for example, an application for leave and judicial review to the Federal Court, or any other immigration or legal matter), you must enter into a new and separate retainer agreement.

Client Responsibilities

To ensure effective representation, you agree to:

• Provide all documents, evidence, and information requested in a timely and truthful manner;
• Attend scheduled meetings, interviews, and hearings; and
• Follow the advice of your counsel regarding preparation and submissions.

Failure to meet these responsibilities may result in our withdrawal from your matter, consistent with the Code of Professional Conduct and Law Society Rules.

Government of Canada Information

For your reference only, the following general information about RAD appeals is publicly available from the Immigration and Refugee Board of Canada. This information is not a substitute for legal advice. Our advice and strategy may differ based on your individual circumstances. The information below was last accessed on February 27, 2023.

Humanitarian and Compassionate Grounds Application (H&C)

1. Overview of Service

A Humanitarian and Compassionate (“H&C”) Grounds Application is a discretionary pathway to permanent residency in Canada for individuals who do not qualify under regular immigration programs but have compelling reasons to remain in Canada.

We will provide legal services to prepare, assemble, and submit your H&C application to Immigration, Refugees and Citizenship Canada (“IRCC”), including advice on eligibility, gathering supporting documents, preparing legal submissions, and corresponding with IRCC until a decision is made or our retainer is otherwise terminated.

Scope Limitation: This retainer does not include appeals, judicial review, admissibility hearings, or enforcement proceedings, which would require a separate agreement. [BC Code, Rule 3.6-1 Commentary [3]]

2. Eligibility and Considerations

H&C applications are available to individuals in Canada who:

• Do not meet eligibility under other permanent residence programs;
• Would face unusual, undeserved, or disproportionate hardship if required to apply outside Canada; and
• Have significant establishment in Canada or other compelling compassionate grounds.

IRCC considers factors including:

• Establishment in Canada (work, study, community involvement);
• Best interests of a child affected by the decision (BIOTC principle under Baker v. Canada);
• Hardship if removed (including medical, family, or safety concerns);
• Adverse country conditions;
• Family ties in Canada.

Exclusions: You cannot apply if you have a pending refugee claim or are applying from outside Canada. Persons found inadmissible for serious criminality are generally barred.

3. Application Process

We will assist you in:

• Preparing the required forms (including IMM 5283 and supporting schedules);
• Drafting submissions;
• Identifying and organizing evidence (letters of support, medical reports, proof of community ties);
• Submitting your application package to IRCC.

Processing times are typically 1–3 years but may vary. We do not control IRCC processing and cannot expedite your case without their cooperation. [BC Code, Rule 7.2-1 (no misleading communications)].

4. Fees and Disbursements

Our Legal Fees (exclusive of taxes and disbursements):

• Principal Applicant: $6,000 + 12% tax ($720) = $6,720
• Spouse or minor child co-applicant: $900 + 12% tax ($108) = $1,008 each

Government Fees (subject to change by IRCC):

• Principal Applicant: $570 (application) + $515 (RPRF) + $85 (biometrics) = $1,170
• Spouse/Common-law Partner: $570 + $515 + $85 = $1,170
• Each Dependent Child: $155 (application) + $515 (RPRF) = $670

Payment Schedule:

• At signing: Principal applicant pays $900 (first legal fee installment) + $108 (tax) + $1,170 (government fees) = $2,178
• Remaining legal fees: Four monthly installments of $1,008.
• Each co-applicant: $1,008 (legal fee with tax) + government fees, payable at signing or submission.

Adjustments: If IRCC or the Government of Canada increases application fees or taxes before submission, you are responsible for paying the difference. [BC Code, Rule 3.6-1].

5. Client Responsibilities

You agree to:

• Provide accurate, truthful, and complete information and documents;
• Cooperate with our office in a timely manner;
• Pay legal fees and government fees as agreed.

We will not verify the authenticity of your documents. You are solely responsible for accuracy. Misrepresentation or failure to cooperate may result in withdrawal from representation. [BC Code, Rules 3.2-7, 3.7-1].

6. Timeline and Rush Service

We aim to submit your H&C application within one week of full payment, subject to receiving complete documents from you. If you request expedited service, an additional 30% rush fee applies.

Judicial Review Retainer Agreement

1. Overview of the Judicial Review Process

The Judicial Review process in the Federal Court of Canada has two distinct stages:

(a) Application for Leave

• At this stage, we seek permission from a judge or associate judge of the Federal Court to have your matter heard.
• The Court reviews our written arguments on your behalf, along with the Department of Justice’s (DOJ) response on behalf of Immigration, Refugees and Citizenship Canada (IRCC).
• If Leave is denied, the matter ends at this stage, and your only option is to file a new visa or permit application (additional retainer required).

(b) Judicial Review Hearing

• If Leave is granted, the matter proceeds to a full hearing.
• At this stage, we make legal arguments in court, and the judge decides whether to allow or dismiss your Judicial Review.

2. Fees and Disbursements

Our Legal Fees (exclusive of taxes and disbursements):

• Main Applicant $2500
• For additional co-applicants beyond three, an extra charge of $500 per person applies.

3. Scope of Services Included in this Retainer

This retainer fee covers:

• Legal representation for both the Leave stage and the Judicial Review hearing stage (if Leave is granted).
• Representation for the principal applicant, their spouse, and dependent children, provided:
  • All refusals were received on the same date; and
  • All refusals originated from the same Case Processing Centre.

For additional co-applicants beyond three, an extra charge of $500 per person applies.

Not Included:

• Any new immigration applications to IRCC following dismissal of Judicial Review.
• Any post-Judicial Review submissions or updates to IRCC, unless a separate retainer is signed.
• Extraordinary steps such as motions, appeals beyond the Federal Court, or related matters not expressly listed.

4.. Client Duty to Cooperate

You agree to fully cooperate with Pax Law Corporation in the handling of your matter, which includes:

• Providing complete, truthful, and accurate information and documents promptly when requested.
• Responding to communications from us in a timely manner.
• Following the legal advice given to you, or promptly informing us if you choose not to follow it.
• Advising us immediately of any changes in your circumstances that may affect your case.

Failure to cooperate, including unreasonable delays, misrepresentation, or refusal to follow legal advice, may constitute good cause for withdrawal of services.

5. Possible Outcomes of Judicial Review

The Federal Court process may result in:

• Leave Denied (Dismissed at Leave Stage): Judicial Review does not proceed further. No refund is issued.
• Leave Granted: The matter proceeds to a hearing, where the judge may:
  • Allow (Win) – The refusal is overturned, and the application is sent back to IRCC for redetermination by a different officer.
  • Dismiss (Lose) – The refusal remains in place.
  • Settlement (Win) – The DOJ may propose a settlement, usually involving:
    • Setting aside the refusal decision; and
    • Returning the application to IRCC for redetermination.

6. Post-Judicial Review Process

• If the Judicial Review is successful, either by settlement or court order, the application is remitted to IRCC for redetermination by a new officer.
• IRCC may still refuse the application upon redetermination. This possibility is outside of our control.
• The client is responsible for providing timely updates to IRCC. If you wish Pax Law to assist with submissions or correspondence after the Judicial Review concludes, this will require a separate retainer agreement and additional fees.

7. Settlement Authority

You authorize Pax Law to accept a standard settlement offer from the DOJ on your behalf, unless you instruct us in writing otherwise. Standard terms of settlement generally include:

• The refusal decision is set aside;
• The application is remitted for redetermination by a different IRCC officer; and
• The matter is discontinued without costs against you.

8. Client Responsibilities and No-Refund Policy

• You are responsible for providing accurate and complete documents to Pax Law by the deadlines requested.
• If your case is dismissed due to missing, false, or late documents, Pax Law is not liable, and the retainer fee remains non-refundable.
• If IRCC requests your passport for visa issuance at any stage, no refund will be issued.

9. Invoice and Fee Breakdown

(a) Upon First Filing in Federal Court

• Federal Court Filing Fee: $50 (deducted from trust).
• Initial Legal Fee Deduction: 50% of the quoted flat fee, covering:
  • Opening and setting up your file.
  • Reviewing prior IRCC submissions.
  • Collecting relevant documents.
  • Consulting with you (and any consultant involved) regarding case strategy, risks, and prospects of success.
  • Preparing and filing the Notice of Application (Form IR-1).

(b) Later Stages – Application Record Preparation & Filing

• Remaining Legal Fee Deduction: 50% of the quoted flat fee, covering:
  • Ongoing correspondence and evidence gathering.
  • Drafting affidavits and legal arguments.
  • Preparing, serving, and filing the Application Record with the Federal Court.

Updates after a Successful Judicial Review

If your application for leave and judicial review is successful, you are instructing us to prepare the required updates and re-submissions to Immigration, Refugees and Citizenship Canada (“IRCC”). Please note the following conditions:

Our Legal Fees (including taxes and disbursements):

• Per Applicant: $2000

1. Client Cooperation
   • You must provide full and timely cooperation, including all updated documents requested.
   • We will make reasonable efforts to link your file to our Authorized Representative Portal. However, if IRCC systems prevent linking, you or your previous agent will be responsible for uploading the updated package to the IRCC Portal.
   • Failure to cooperate may result in delays or rejection of your application.
2. Study Permits and Temporary Resident Visas
   • If the update concerns a study permit or temporary resident visa, you acknowledge that you have reviewed and accepted all terms and conditions of enrolment with your chosen Designated Learning Institution (“DLI”), whether selected by you or suggested by an agent.
   • You are solely responsible for obtaining and providing us with a valid Letter of Acceptance (“LOA”) from your DLI. Without a valid LOA, your study permit application cannot succeed.
3. Responsibility for Documentation
   • If you fail to obtain or deliver a valid LOA or other required documents, we will not be responsible for the rejection of your application.
   • We do not guarantee approval of any updated application, as outcomes depend on IRCC’s decision-making and compliance with legal requirements.
4. Refunds from Educational Institutions
   • We are not responsible for seeking or securing any tuition or fee refunds from your DLI if your study permit application is refused. You remain responsible for complying with all DLI enrolment and refund policies.
5. Limitation of Liability
   • Our duty is limited to preparing and submitting the update package based on the information and documents you provide.
   • We are not responsible for:
     • IRCC system errors or portal access issues;
     • Delays or rejections caused by missing or inaccurate documents from you;
     • The policies or refund practices of your DLI.
   • Our liability is limited to direct losses caused by gross negligence or willful misconduct, and will not exceed the total fees paid to us for this service.

Pre-Removal Risk Assessment (PRRA)

Legal Fees:

• Per Applicant : $6000 +12% taxes = $6,720

Scope of Services

Pax Law Corporation will provide you with legal services relating to your application for a Pre-Removal Risk Assessment (PRRA). Specifically, we will:

1. Review the information and documents you provide.
2. Advise you on the strengths, weaknesses, and risks of your PRRA application.
3. Prepare and submit written legal submissions, affidavits, and supporting documents, as appropriate.
4. Communicate with Immigration, Refugees and Citizenship Canada (IRCC) and/or the Canada Border Services Agency (CBSA) on your behalf where authorized.
5. Keep you reasonably informed of developments in your matter.

Our services are limited to the PRRA process only. They do not include representation in related proceedings, such as Federal Court judicial review, refugee appeals, humanitarian and compassionate (H&C) applications, or removal order stays, unless a separate retainer is signed.

Your Responsibilities

To enable us to provide competent representation, you must:

• Provide us with accurate, complete, and truthful information and documents, in a timely manner.
• Respond promptly to requests for instructions or information.
• Inform us of any changes to your contact details, immigration status, or circumstances that may affect your PRRA.
• Cooperate fully with us and follow our legal advice.

Failure to do so may harm your case and may result in our withdrawal from representing you, in accordance with the Law Society’s rules on withdrawal of services.¹

Making an Asylum Application (Persons in Need of Protection)

Nature of Services

You are retaining Pax Law Corporation to assist you in preparing and submitting an asylum application (also referred to as a “refugee claim”) under the Immigration and Refugee Protection Act (IRPA), ss. 96–97. This application is for individuals who cannot safely return to their country of nationality or habitual residence because they would personally face:

• a danger of torture,
• a risk to their life, or
• a risk of cruel and unusual treatment or punishment.

These risks must be individualized and personal, not general risks faced by the population at large.

Eligibility

To make a claim, you must:

1. Be physically present in Canada.
2. Not have been recognized as a Convention refugee by another country where you could be sent.
3. Not have made a prior refugee claim in Canada that was rejected, abandoned, withdrawn, or found ineligible.
4. Not be inadmissible to Canada for reasons such as security, serious criminality, or human rights violations.
5. If you entered Canada from the United States, you may be affected by the Safe Third Country Agreement (STCA) unless you qualify for a legal exception.

We will assist you in determining whether you meet these eligibility requirements.

Scope of Our Services

We will provide the following services:

• Reviewing your personal circumstances and eligibility.
• Advising you on supporting evidence (documents, affidavits, country condition reports).
• Preparing and filing your asylum claim with the Immigration and Refugee Board (IRB), Refugee Protection Division (RPD).
• Preparing you for and representing you at your hearing before the RPD.
• Advising you on next steps if your claim is accepted or refused, including possible appeals or judicial review.

Limitations of Scope:

• Our services do not include appeals to the Refugee Appeal Division (RAD) or applications for judicial review in Federal Court.
• We do not guarantee that your application will be accepted. Decisions are made by independent decision-makers based on evidence, testimony, and applicable law.
• We rely on the information and documents you provide. We do not verify the authenticity of your documents.

Fees & Payment

Total Legal Fee: $6,000
Tax (12%): $720
Total Payable: $6,720

Installment Plan:

• 1st Installment: $2,720 (due upon signing)
• 2nd Installment: $1,000 (due 30 days later)
• 3rd Installment: $1,000 (due 60 days later)
• 4th Installment: $1,000 (due 90 days later)
• 5th Installment: $1,000 (due 120 days later)

Payments must be made on time. If any installment is missed, the full outstanding balance will become immediately due.

Client Responsibilities

• Provide complete, accurate, and truthful information and documents.
• Cooperate fully with your lawyer and staff by responding promptly to requests.
• Attend all scheduled appointments, interviews, and hearings.
• Keep your contact information up to date.

Failure to meet these responsibilities may result in serious consequences for your claim and may require us to withdraw from representing you.

Express Entry

1. Fees
The retainer fee for services under this Agreement is $5,000 + tax = $5,600 in legal fees + $1,525 (Government Fees) for the main Applicant. The legal fee will be $1,000 + tax = $1,120 for each additional co-applicant + $1,525 (Government Fees). If you need to complete biometrics, an additional fee of $85 per applicant applies.

2. Scope of Services
Pax Law Corporation agrees to provide legal representation and advice relating to your application of the Express Entry program (the “Program”). Our services may include:

• Reviewing your eligibility and admissibility for the Program;
• Advising you on the required documentation and evidence;
• Preparing and submitting your application to Immigration, Refugees and Citizenship Canada (IRCC);
• Communicating with IRCC on your behalf regarding your application; and
• Advising you on procedural developments and next steps.

Our services do not include representation in appeals, judicial reviews, interviews, admissibility hearings, or responding to procedural fairness letters, unless separately retained.²

3. Retainer Fee and Trust Account
Before beginning work, you must pay the retainer in the amount quoted. All funds are held in our trust account in accordance with Law Society Rules and applied to our invoices as services are rendered. Any unused portion will be refunded to you at the conclusion or termination of our services.³

4. Payment Terms and Disbursements

• The retainer must be paid in full before services commence.
• You are responsible for all disbursements, including government filing fees, courier charges, translation costs, and expert reports.⁴
• If additional work is required beyond the agreed scope (e.g., responding to inadmissibility concerns or policy changes), it will be billed at $400 per hour plus tax. We will obtain your written consent before incurring additional fees.

5. Client Responsibilities
You agree to:

• Provide accurate, complete, and timely information and documents;
• Review and approve submissions before filing;
• Respond promptly to communications; and
• Notify us of any change in your circumstances that may affect your application.

We do not independently verify the authenticity of your documents. You remain responsible for their accuracy. Misrepresentation may result in termination of services and could have legal consequences.⁵

Correspondence with Immigration Authorities (IRCC, IRB, CBSA, etc.)

We may be required to prepare official correspondence to explain your situation to an immigration authority (for example, responding to a procedural fairness letter or request for information). Our fees for this service are as follows:

• Initial Correspondence: A flat fee of $2,500 applies to the preparation of one written submission, including reviewing your documents, drafting the letter, and communicating it to the relevant authority. This fee covers only the initial response.
• Additional Correspondence: Any further responses, follow-up communications, or clarifications requested by the immigration authority are not included in the initial fee and will be billed separately.
• Hearings, Interviews, and Ongoing Engagement: Representation at hearings, interviews, or further advocacy before the authority is billed at an hourly rate of $500 per hour, unless otherwise agreed in writing.

Scope and Limitations

• This service does not guarantee that the immigration authority will accept or agree with our submissions. Outcomes are determined by the authority and depend on the facts, evidence, and applicable law.
• Our responsibility is limited to preparing and delivering the correspondence. We are not responsible for consequences arising from (a) inaccurate, incomplete, or late information or documents you provide, or (b) policy or legal changes outside our control.
• You are responsible for providing accurate and timely information. Delays or failures to provide documents may affect our ability to represent you effectively.

Demand Letter & Application for Leave and Mandamus 

What is a Mandamus Application?

A Mandamus order is a remedy issued by the Federal Court of Canada to compel Immigration, Refugees and Citizenship Canada (IRCC) to make a decision on a pending application within a specified timeframe.

Important Note: A Mandamus order does not guarantee that your visa, permit, or immigration application will be approved. The Federal Court can only order IRCC to make a decision; the content of that decision remains within IRCC’s discretion. IRCC may still refuse your application even after a Mandamus order is granted.

When Can You Apply for Mandamus?

We generally recommend that a Mandamus application be considered only where:

• The application has been pending for longer than twice the normal published processing time; and
• There are no reasonable alternative remedies available.

This approach ensures compliance with Federal Court jurisprudence and avoids premature or frivolous applications.

Fees and Payment Structure

• Demand Letter Fee: $750 (no tax for clients outside Canada; $840 for clients in Canada including GST + PST).
• Mandamus Application Fee: $2,000 (outside Canada) or $2,240 (inside Canada, inclusive of GST + PST).
• Federal Court Filing Fee: $50 (included in the above).

Total (for one principal applicant and up to two co-applicants): $2,800.

• Additional co-applicants: $500 each.

Refund on Early Resolution: If IRCC issues a decision after the Demand Letter but before the Mandamus application is filed, $2,000 of the Mandamus fee will be refunded.

What the Flat Fee Covers

Our flat fee covers all essential stages of a Mandamus application, including:

1. Demand Letter: Drafting and sending the initial demand letter to IRCC.
2. First Federal Court Filing: Preparing and filing the Notice of Application with the Federal Court.
   • Filing fee ($50).
   • File opening fee ($1,500) covering initial analysis, document review, correspondence, and preparation.
3. Legal Record Preparation: Collecting evidence, drafting affidavits, and preparing legal submissions.
   • Ongoing communications with you (and, if applicable, your consultant).
   • Review of IRCC’s processing history and delays.
   • Drafting affidavits and supporting documents.
   • Filing the complete Record in Federal Court.
   • Fee: $1,500.
4. Representation: Written and oral advocacy before the Federal Court (if required).

Refund & No Refund Policy

• Refund available: If IRCC issues a decision after the Demand Letter and before filing the Mandamus application.
• No refund available:
  • If IRCC makes a decision (positive or negative) after the Mandamus is filed.
  • If IRCC resolves the application during the Court process but before a judge reviews the matter.

You acknowledge that fees are earned for work performed, not for results achieved.

Client Responsibilities

You are responsible for:

• Providing all relevant documents in a timely and complete manner.
• Ensuring the accuracy and authenticity of all information provided.
• Responding promptly to our requests for instructions or documents.

Failure to cooperate may result in withdrawal of services.

Limitation of Liability

Our liability is limited to direct losses caused by gross negligence or willful misconduct. We are not responsible for:

• IRCC decisions or processing practices;
• Legislative or policy changes beyond our control; or
• Delays caused by the Court, IRCC, or other third parties.

Temporary Resident Permit (TRP)

1. Nature of the Service

A Temporary Resident Permit (TRP) is a discretionary document issued by Immigration, Refugees and Citizenship Canada (IRCC) that allows individuals who are otherwise inadmissible to Canada to enter or remain in the country temporarily. Inadmissibility may arise from a variety of factors, including but not limited to criminal convictions, medical conditions, or prior immigration violations.

The purpose of a TRP is to balance Canada’s social, humanitarian, and economic commitments with the protection of Canadian society. Because the TRP is discretionary, no lawyer or representative can guarantee that your application will be approved. [BC Code Rule 7.2-1 – communications must be accurate and not misleading].

2. Fees

• First Applicant (Principal): $3,500
• Each Co-Applicant (Family Member): $1,500
• Government Fees: The TRP government processing fee is approximately CAD $200–250 per applicant, plus biometrics ($85 per person), and any additional work permit or study permit fees, if applicable.
• Taxes: For applications from within Canada, 12% GST/PST applies.

Quoted fees are for ordinary TRP applications. Exceptional circumstances (such as responding to procedural fairness letters or inadmissibility hearings) will be billed separately at $400/hour. [BC Code Rule 3.6-1 – fees must be fair, reasonable, and disclosed].

3. Eligibility Criteria

To be considered for a TRP, you must demonstrate compelling reasons for entering or remaining in Canada that outweigh the risks associated with your inadmissibility. Officers will consider:

• Nature of Inadmissibility: Applicants must fully disclose the grounds of inadmissibility (e.g., criminal record, health issue, prior violation).
• Purpose of Visit: The necessity of your stay must be clearly established (e.g., family reunification, work, education, humanitarian reasons).
• Duration of Stay: TRPs are typically issued for the minimum time required (ranging from one day up to three years).

Our role is to advise you of the eligibility framework and prepare your application; however, IRCC has sole discretion in decision-making. [Immigration and Refugee Protection Act (IRPA), s. 24].

4. Documentation and Process

• Preparation: We will assist you in preparing your application, including gathering supporting documents such as medical records, police clearances, letters of support, and evidence of rehabilitation.
• Application: We will complete and submit the appropriate IRCC forms (such as IMM 5708 if applying from inside Canada).
• Submission & Processing: We will submit your application as instructed by IRCC. An officer will review your case, considering your background, reasons for entry, and the risks involved.
• Decision: If granted, the TRP will specify the duration and conditions of your stay. If refused, you will receive written reasons.

5. Important Considerations

• Discretion: The TRP is entirely discretionary. Approval cannot be guaranteed, regardless of the strength of your application. [BC Code Rule 7.2-1, Commentary – lawyers must not provide guarantees of success].
• Compliance: TRP holders must comply with Canadian laws and all conditions of the TRP. Failure to comply may result in cancellation of the permit and removal from Canada.
• Extensions: TRP holders must apply for a new permit before expiry to remain in Canada legally.
• Re-Entry: Unless specifically authorized, TRPs do not allow re-entry to Canada once the holder leaves.

6. Client Responsibilities

• You are responsible for providing truthful, complete, and accurate information and documents. We do not independently verify the authenticity of documents you provide. [BC Code Rule 5.1-2 – duty not to mislead tribunal].
• Misrepresentation or failure to disclose material facts may result in refusal, inadmissibility findings, loss of fees, and termination of our services. [IRPA, s. 40 – misrepresentation].
• You must respond to requests for information or documents in a timely manner. Failure to do so may negatively affect your application.

Canadian Tourist Visa Application

1. Scope of Services
   We will prepare and submit a complete application for a Canadian Temporary Resident Visa (Tourist Visa) based on the information and documents you provide. Our responsibility is limited to the preparation and submission of your application and related communications until a first determination (approval or refusal) is issued by Immigration, Refugees and Citizenship Canada (IRCC)..

2. Fees for Services Rendered
   The legal fees you pay are earned for the professional time, skill, and effort we devote to your matter. Our compensation is for work performed, not for achieving a specific outcome. If IRCC refuses your application, no refund will be provided for fees already earned.

3. Judicial Review and Reopened Applications
   If your application is refused, you may have the option to challenge the refusal through judicial review at the Federal Court. Should your application be reopened following a successful judicial review, our original retainer does not cover work on the reopened file.

• We will charge a separate “update fee” for providing updates and further representation on the reopened matter.
• This applies regardless of whether our firm submitted the original application or it was prepared by another representative.

4. Client Responsibilities
   You are responsible for:

• Providing complete, truthful, and accurate documents and information;
• Promptly responding to requests for information;
• Paying all required government filing fees and biometrics fees in addition to our professional fees.

Failure to cooperate or provide accurate documents may negatively affect your application and may be grounds for withdrawal of our services.

Business Visitor or Exploratory Trip Visa Application

This service involves assistance with an application for a Temporary Resident Visa (Visitor Visa) for the purpose of a business visit or exploratory trip. This visa is often required for individuals who intend to invest in Canada or pursue certain economic or immigration streams, as a history of visiting Canada is typically considered important.

Scope of Services Included

• Application Preparation: We will assist you in preparing and submitting your visitor visa application. This includes preparing a Financial Attestation Letter, which may require us to review up to three (3) years of your financial documents, property valuations, and other supporting records you provide.
• One Application Only: The quoted fee covers the preparation and submission of a single application for you as the principal applicant.
• Dependants: An additional fee of $1,500 applies for each dependent co-applicant (including spouse and children).

Excluded Services and Additional Fees

• Federal Court Review: If your application is refused, we can represent you in an Application for Leave and Judicial Review at the Federal Court for an additional fee, which will be discussed and agreed upon separately.
• Reopened Applications: If your application is reopened after a successful judicial review, a separate update fee will apply for providing updates and handling further steps. This fee applies regardless of whether Pax Law or another firm handled your original application.
• Government Fee Changes: If government application fees or taxes change before your application is submitted, you will be responsible for paying the difference.

Client Responsibilities

• Accuracy of Information: You must provide complete, accurate, and truthful information and documents. We do not verify the authenticity of documents provided and are not liable for losses arising from misrepresentation, errors, or omissions by you or third parties.¹
• Timely Cooperation: You must provide all documents, instructions, and payments promptly to allow us to act within immigration deadlines. Failure to do so may affect the success of your application.²

Limitations and Disclaimers

• No Guarantee of Success: While we will diligently prepare and present your application, the decision rests solely with Immigration, Refugees and Citizenship Canada (IRCC) and is outside our control. Accordingly, we cannot guarantee that your application will be approved.³
• Fee Structure: Fees are based on the services performed, not on the outcome of your matter. Additional work outside the scope described above will be billed separately.
• Legislative or Policy Changes: If changes in law, policy, or regulations affect your eligibility, no refund will be issued for services already performed.

Compliance With Professional Obligations

This agreement is governed by the Legal Profession Act, the Law Society Rules, and the BC Code of Professional Conduct, which require:

• that all fees be fair, reasonable, and disclosed in advance;⁴
• that you be informed of the scope and limits of services;⁵
• that we may withdraw only for good cause and on reasonable notice if permitted by the Code;⁶ and
• that all client information be kept confidential subject to legal exceptions.⁷

Study Permit Application with Letter of Acceptance

1. Scope of Services

We will diligently prepare and submit a complete study permit application to the appropriate Canadian immigration authority, based on the Letter of Acceptance you provide. Our services include:

• Review of your documents for completeness;
• Preparation of the study permit application forms and supporting submissions;
• Submission of the application to the relevant government authority; and
• Communication with you regarding updates and requests relating to your application.

This retainer covers one study permit application to one educational institution only.

2. Fees

• The legal fee for the main applicant is $3,500 (including taxes and government filing fees).
• The legal fee for each additional co-applicant (e.g., spouse or dependent child) is $1,000.
• If you wish to apply to more than one educational institution, a supplementary fee of $500 per institution will apply. You are also responsible for paying the schools’ application fees directly.
• If government fees or taxes change after you sign this agreement but before your application is submitted, you will be responsible for the difference.

3. Fee Policy

• Non-Refundable Fee: The legal fee is earned upon commencement of work and is non-refundable, whether or not the application is approved. Our compensation is for services rendered, not for outcomes achieved.¹
• The retainer will be deposited in our trust account and applied to invoices as we render services.²

4. Exclusions

• This retainer does not cover:
  • Any Federal Court proceedings, including Judicial Review applications in the event of refusal; or
  • Any services beyond the preparation and submission of your initial study permit application.

5. Documentation Update After Judicial Review

If your study permit application is refused and subsequently reopened following a successful judicial review:

• You may retain us under a separate “Update after Judicial Review” retainer;
• We will charge a new update fee, regardless of whether we prepared the original application or it was prepared by another representative.

In other words, the quoted fee covers only your first determination (approval or refusal). Any subsequent work following a reopened file will be billed separately.

6. Client Responsibilities

You are responsible for:

• Providing accurate, complete, and genuine documents;
• Cooperating fully and responding to our requests in a timely manner; and
• Maintaining payment of fees and disbursements.

We do not independently verify the authenticity of your documents, and you remain solely responsible for their accuracy.³

Post-Graduate Work Permit (PGWP) Application

Legal Fees:

• Main Applicant $1000 + 12% taxes + application fee = $2,490.

Scope of Services
You have retained us to prepare and submit an online application for a Post-Graduate Work Permit (PGWP) to Immigration, Refugees and Citizenship Canada (“IRCC”). Our role is to provide legal advice, prepare application materials based on the information and documents you supply, and submit the application on your behalf.

Our services are limited to the preparation and submission of this application. They do not include:

• Appeals, judicial review, or further representation if your application is refused.
• Responding to procedural fairness letters or requests for additional information from IRCC (unless specifically agreed to in writing and subject to additional fees).
• Any other immigration or legal services outside the PGWP application.

Legal Fees and Disbursements
Our fee for the preparation and submission of the PGWP application for the main applicant is $1,370, inclusive of applicable taxes and government filing fees. This fee covers only the PGWP application and does not apply to additional services unless expressly agreed in writing.

You are also responsible for any unforeseen or additional disbursements incurred in the course of your application (e.g., courier costs, translations, biometrics, or medical examinations). Any such expenses will be billed separately.

Integration with General Terms
These terms form part of and must be read in conjunction with the General Terms and Conditions of our retainer agreement, which govern payment, communication, scope of representation, withdrawal, confidentiality, and limitations of liability.

LMIA-Exempt Work Permit

The legal fee for this service is $3,000 CAD, plus applicable taxes.

Scope of Services (Included in Fee):

• Initial consultation to confirm eligibility for an LMIA-exempt work permit.
• Preparation of required forms and supporting legal submissions.
• Review of client-provided documents for completeness and relevance.
• Communication with the client regarding the application process and next steps.
• Submission of the application to Immigration, Refugees and Citizenship Canada (IRCC).
• Follow-up on routine IRCC correspondence until a decision is rendered.

Not Included in Fee:

• Government filing fees (payable directly to IRCC).
• Biometric fees or medical exam costs.
• Translation, notarization, or authentication of documents.
• Extraordinary work such as: responding to procedural fairness letters, addressing admissibility concerns, or appeal and litigation work. These are billed separately at $400/hour plus tax.
• Disbursements (e.g., courier, photocopying, long-distance charges).

Client Responsibilities:

• You must provide complete, truthful, and accurate information and documents. We rely on the information you provide and will not independently verify authenticity.
• You must respond promptly to our requests for information or documents to avoid delays.

Federal Skilled Worker (Express Entry)

1. Scope of Services

Pax Law Corporation (“the Firm”) agrees to provide professional legal services to the Client in connection with an application under the Federal Skilled Worker (Express Entry) program (“the Program”). The scope of services includes:

• Advising the Client on eligibility requirements and documentation needed;
• Preparing and submitting the Client’s Express Entry profile and, if invited, the electronic permanent residence (e-APR) application;
• Advising on procedural steps, deadlines, and requirements;
• Communicating with Immigration, Refugees and Citizenship Canada (IRCC) on the Client’s behalf, as permitted by law;
• Keeping the Client reasonably informed of developments relating to the matter.

Exclusions: The retainer does not include services relating to appeals, judicial review, procedural fairness responses, admissibility issues, or additional applications (e.g., work permits, visitor visas, or provincial nominee applications) unless separately retained in writing.

2. Retainer Fee

The retainer fee for services under this Agreement is $5,000 + tax = $5,600 in legal fees + $1,525 (Government Fees) for the main Applicant. The legal fee will be $1,000 + tax = $1,120 for each additional co-applicant + $1,525 (Government Fees). If you need to complete biometrics, an additional fee of $85 per applicant applies.

3. Payment Terms

(a) The Client agrees to pay the retainer in full as set out in the quotation before services commence.
(b) The retainer will be held in the Firm’s trust account and applied to invoices as they are issued.
(c) The Client will be asked to replenish the trust balance if required.
(d) Any unused funds will be returned to the Client upon completion or termination of services.

4. Billing for Additional Work

Any legal work required beyond the scope described in section 1 will be billed at an hourly rate of $500 per hour plus applicable taxes, in addition to disbursements. Examples include:

• Responding to a procedural fairness letter or request for additional documents;
• Addressing admissibility concerns raised by IRCC;
• Advising or representing the Client in Federal Court proceedings.

No additional services will be undertaken, and no fees will be incurred, without the Client’s prior written consent.

5. Client Responsibilities

The Client is responsible for:

• Providing complete, accurate, and truthful information and documents;
• Responding promptly to requests for instructions or information;
• Notifying the Firm of any changes in circumstances (e.g., employment, marital status, criminal charges, inadmissibility concerns).

The Firm is not responsible for negative consequences arising from incomplete, inaccurate, or false information provided by the Client or third parties.

Restoration of Status, Visa Extension, or Visitor Record Application

You are retaining us only to prepare and submit one application on your behalf — either a Restoration of Status application, a Temporary Resident Visa extension, or a Visitor Record application — depending on what is most applicable to your situation.

Our responsibilities include:

1. Advising you on the appropriate type of application based on the information and documents you provide.
2. Preparing and submitting the chosen application in accordance with the Immigration and Refugee Protection Act, Immigration and Refugee Protection Regulations, and applicable policy guidelines.
3. Communicating with you regarding the status of your application and forwarding to you any correspondence we receive from Immigration, Refugees and Citizenship Canada (IRCC).

Your responsibilities include:

1. Providing complete, accurate, and truthful information and documents in a timely manner.
2. Notifying us promptly of any changes in your circumstances that may affect your application.
3. Paying all agreed legal fees and disbursements as required under this agreement.

Limitations of Services:

• Our engagement is strictly limited to one application only, as identified above. It does not include appeals, reconsideration requests, restoration beyond the statutory deadline, applications for judicial review, or any other services unless agreed upon in writing.
• We cannot and do not guarantee the approval of your application, as the decision rests solely with IRCC and is affected by factors outside our control.
• If your application is refused, further steps (such as filing a new application, requesting reconsideration, or pursuing judicial review in Federal Court) will require a separate retainer agreement.

Permanent Resident Card Renewal Application

Legal Fee: Per person $1000 + 12% taxes = $1,120

As part of this retainer, we will assist you with the preparation and submission of your application to renew your Canadian Permanent Resident (PR) card. The following outlines the requirements, limitations, and important considerations for this service:

1. Eligibility and Residency Obligation

To qualify for a PR card renewal, you must:

• Be a permanent resident of Canada under the Immigration and Refugee Protection Act (IRPA), s. 27(1).
• Meet the residency obligation of at least 730 days of physical presence in Canada within the past 5 years (IRPA, s. 28; IRPR, s. 56–61).

If you do not meet this requirement, you may still apply in limited circumstances (see section 4 below).

2. Valid Passport Requirement

A valid passport is normally required to renew your PR card. If you are unable to obtain one, you must provide a detailed explanation and supporting evidence of why it is impossible to obtain a valid travel document. We will assist you in framing this explanation, but ultimate responsibility for providing truthful, accurate information rests with you.

3. Circumstances for Renewal

You may apply for a new PR card in the following situations:

• Your current PR card is expired or will expire within 9 months.
• Your PR card has been lost, stolen, or destroyed.
• You did not receive your initial PR card within 180 days of landing in Canada.
• You need to update your PR card due to a legal change in name, citizenship, gender designation, or date of birth.
• IRPR, s. 53–55 (issuance, validity, and replacement of PR cards).

4. Exceptions to the Residency Obligation

You may still qualify for PR card renewal if you do not meet the 730-day residency obligation but fall under one of the following exceptions (IRPA, s. 28(2)):

• You were living outside Canada while accompanying a Canadian citizen spouse or common-law partner.
• You were employed full-time outside Canada by a Canadian business or in public service of Canada or a province.
• You were accompanying a permanent resident spouse who was employed by such a business or public service.

5. Humanitarian and Compassionate (H&C) Grounds

If you do not meet the residency obligation and do not qualify under the exceptions above, you may apply for renewal on humanitarian and compassionate grounds (IRPA, s. 28(2)(c); IRPR, s. 61). Circumstances that may justify renewal include:

• Severe injury or illness outside Canada.
• Severe illness or death of a close family member outside Canada.
• Providing care for a minor child or dependent relative unable to care for themselves.

Please note that H&C decisions are discretionary. Success depends on the strength of your evidence and the decision-maker’s assessment. We cannot guarantee approval.

Service Explanation – Permanent Resident Travel Document (PRTD)

Legal Fees: Per Applicant $5000

A Permanent Resident Travel Document (PRTD) allows a permanent resident of Canada who is outside Canada, and who does not have a valid PR card, to return to Canada by commercial carrier (such as an airplane, bus, or boat). It is generally a single-use document, valid for one entry, and issued by a Canadian visa office abroad.

Eligibility

To qualify for a PRTD, you must:

• Be a permanent resident of Canada.
• Be outside Canada and without a valid PR card.
• Demonstrate that you meet the residency obligation (i.e., you have been physically present in Canada for at least 730 days within the past five years), or that you fall within an allowable exception under the Immigration and Refugee Protection Act (IRPA).
• Pass identity, security, and admissibility checks.

(Note: Certain humanitarian and compassionate considerations may be raised if you have not fully met the residency obligation.)

Application Process

Our legal services for your PRTD matter generally include:

1. Initial Consultation & Advice
   • Assessing your eligibility and potential risks, including review of residency obligation compliance.
   • Advising on potential humanitarian and compassionate (H&C) arguments if applicable.
2. Document Preparation & Review
   • Advising on required supporting evidence, such as travel records, proof of ties to Canada, and explanation letters.
   • Reviewing your documents for completeness and consistency.
3. Application Assembly
   • Completing the required forms and supporting submissions.
   • Drafting legal arguments (if needed) addressing residency compliance or H&C grounds.
4. Submission & Follow-Up
   • Submitting the application package to the appropriate visa office.
   • Advising you of correspondence, deadlines, and additional steps such as biometric collection.

Additional Considerations

• Residency Obligation Review: The PRTD process requires immigration officers to determine whether you comply with the 730-day residency rule. If the officer finds that you do not, your status as a permanent resident may be at risk. You may then have the right to appeal to the Immigration Appeal Division (IAD) within prescribed timelines.
• Processing Times: Processing times vary significantly depending on the visa office and cannot be guaranteed.
• Validity of Document: A PRTD is typically issued for single entry only. You should apply for a new PR card immediately upon re-entering Canada.

Scope of Our Services

We will represent you in preparing and submitting your PRTD application. Unless separately retained, our services do not include:

• Representation in an appeal to the Immigration Appeal Division (IAD) if your application is refused.
• Federal Court litigation.
• Assistance with PR card renewal after return to Canada (unless retained separately).

Client Responsibilities

You agree to:

• Provide truthful, complete, and accurate information and documents, including travel records and explanations.
• Respond promptly to our requests.
• Disclose any absences from Canada fully and honestly.
• Pay fees and disbursements as set out in the retainer.

Failure to cooperate, provide honest disclosure, or pay fees may result in our withdrawal in accordance with the BC Code, Rule 3.7.

Spousal Sponsorship Application for Permanent Residency

The Spousal Sponsorship Program allows Canadian citizens and permanent residents to sponsor their spouse, common-law partner, or conjugal partner for permanent residency in Canada, with the goal of family reunification. Our role is to provide legal advice, prepare and submit applications, and guide you through the process in compliance with Canadian immigration law.

Legal Fees

Main applicant: $6000 (inclusive of taxes and disbursements)

Eligibility of the Sponsor

To be eligible to sponsor, you must:

• Be at least 18 years old.
• Be a Canadian citizen, a permanent resident residing in Canada, or a person registered under the Indian Act.
• If you are a Canadian citizen living abroad, demonstrate your intention to return to Canada when your partner becomes a permanent resident.
• Not be receiving social assistance other than for reasons of disability.
• Be able and willing to provide financial support for your spouse or partner’s basic needs.
  (Note: Quebec residents must also meet additional provincial requirements.)

Eligibility of the Sponsored Person

The person being sponsored must:

• Be at least 18 years old.
• Pass all required medical, background, and security checks.
• Be legally married to the sponsor, in a common-law relationship (cohabiting for at least 12 months), or in a conjugal relationship (exceptional circumstances preventing cohabitation).

Application Process

Our legal services for your sponsorship matter generally include:

1. Initial Consultation & Advice
   • Assessing eligibility of both sponsor and applicant.
   • Advising on risks and potential challenges.
2. Document Preparation & Review
   • Advising you on required supporting evidence.
   • Reviewing documents for completeness.
   • Ensuring compliance with IRCC document checklists.
3. Application Assembly
   • Preparing sponsorship and permanent residence applications.
   • Drafting legal submissions where appropriate.
4. Submission & Follow-Up
   • Filing the application online with IRCC (or alternative formats if approved by IRCC).
   • Monitoring for correspondence and deadlines.
   • Advising you of additional steps required (e.g., biometrics, medical exams, police certificates).
5. Additional Considerations
   • Financial Undertaking: Sponsors must sign an undertaking to financially support their partner and repay any provincial social assistance paid to them during the undertaking period.
   • Open Work Permit: If eligible, we will assist in applying for an open work permit for your partner if they are in Canada.
   • Processing Time: While the government aims to process most spousal sponsorship applications within 12 months, processing times may vary.

Scope of Our Services

We will act only for the sponsor and sponsored person in connection with the sponsorship and permanent residence application. Our responsibilities do not include:

• Representing you in enforcement proceedings, admissibility hearings, or appeals unless separately retained.
• Responding to procedural fairness letters, complex inadmissibility concerns, or litigation. These are billed separately at our hourly rate.
• Guaranteeing a particular processing time or outcome.

Client Responsibilities

You agree to:

• Provide truthful, complete, and accurate information and documents.
• Respond promptly to our requests.
• Disclose any past immigration issues, criminal charges, or prior refusals.
• Pay fees and disbursements as set out in the retainer.

Failure to cooperate, provide honest disclosure, or pay fees may result in our withdrawal from representation in accordance with the BC Code, Rule 3.7.

Residency Obligation Appeals & Other Immigration Appeal Division (IAD)

Permanent residents (PRs) of Canada must comply with the residency obligation under the Immigration and Refugee Protection Act (IRPA): to be physically present in Canada for at least 730 days within the past 5 years. If a PR is found not to meet this requirement, they risk losing their permanent resident status and may face removal from Canada.

However, Canadian law provides the right to appeal certain negative residency obligation decisions to the Immigration Appeal Division (IAD) of the Immigration and Refugee Board of Canada (IRB). Our role is to provide you with competent legal representation throughout this process.

Legal Fees

Per Applicant: $6000 (including taxes and disbursements)

Who Can Appeal

You may be eligible to appeal if:

• A visa officer outside Canada decides you do not meet the residency obligation and issues a removal order.
• A Canada Border Services Agency (CBSA) officer makes a similar determination when you seek entry to Canada.

Grounds for Appeal

Residency obligation appeals can be based on:

1. Compliance with the 730-day requirement (evidence showing that you did meet the obligation or that the calculation is incorrect).
2. Humanitarian and Compassionate (H&C) grounds (such as undue hardship, family ties in Canada, best interests of children, medical conditions, or conditions in your home country).
3. Errors of law or procedural fairness (where the decision was made unfairly or unlawfully).

Appeal Process

1. Notice of Appeal – You must file your appeal within 60 days of receiving the negative decision. Failure to file within this deadline may permanently forfeit your right of appeal.
2. Disclosure of Evidence – Both you and CBSA/IRCC will exchange evidence. You are responsible for providing documents supporting your compliance, humanitarian factors, or fairness concerns.
3. Hearing before the IAD – Hearings are usually scheduled 12–18 months after filing. You may testify and bring witnesses. CBSA will present evidence against you. Hearings may be in person, by video, or in writing.
4. Decision by the IAD –
   • If successful, you keep your PR status.
   • If unsuccessful, you lose PR status and may be issued a removal order.
5. Judicial Review at the Federal Court – If the IAD dismisses your appeal, you may apply to the Federal Court for leave and judicial review. This process is complex, has strict deadlines, and is not an automatic right of appeal.

Key Considerations

• Evidence is critical – travel history, medical records, family ties, employment, and proof of hardship are often required.
• Humanitarian factors – the best interests of children and disproportionate hardship abroad are often decisive.
• Legal representation – retaining an immigration lawyer improves your chances of success due to the complexity of IAD proceedings.

Important Disclaimers

• We will prepare and present your case diligently and competently in accordance with the BC Code of Professional Conduct, Rule 3.1-2 (competence). However, we cannot guarantee a successful outcome, as the decision rests with an independent tribunal or court.
• You are responsible for providing truthful, complete, and accurate documents. We do not independently verify the authenticity of documents you provide. (BC Code, Rule 5.1-2 – duty not to mislead a tribunal).
• Strict statutory deadlines apply. If you do not provide us with the necessary information or documents in time, we may be unable to act on your behalf, and your appeal rights may be lost.
• If the IAD or Federal Court denies your appeal, your PR status may be revoked, and you may be subject to removal from Canada. We are not liable for losses arising from tribunal or court decisions, legislative or policy changes, or your failure to comply with instructions.

Provincial Nominee Program (PNP)

Provincial Nominee Program Services ($5,000 + 12% tax = $5,600)

The Provincial Nominee Program (PNP) is a permanent residence pathway administered by provincial governments in cooperation with Immigration, Refugees and Citizenship Canada (IRCC). Eligibility is generally based on an applicant’s education, work experience, job offer, and language proficiency.

For clients residing, working, or studying in British Columbia, the British Columbia Provincial Nominee Program (BC PNP) is administered by the provincial government. The BC PNP evaluates applicants under established criteria, and those who meet the required thresholds may be invited to apply for nomination. If a nomination is issued, the application is then transferred to IRCC for final processing of permanent residence.

Scope of Representation

• This retainer covers legal services relating to the preparation and submission of your PNP application only.
• Our services include advising you on eligibility, preparing your application package, reviewing supporting documents you provide, and submitting your application to the relevant PNP office.
• We will also communicate with the PNP office on your behalf as your legal representatives.

Limitations of Services

• This retainer does not include representation for Express Entry or other IRCC programs. If you also wish us to represent you in an Express Entry application, you must select that option separately in Section One of this agreement and pay the applicable fees.
• Our role is limited to advising on the law, assisting in the preparation of your application, and making submissions on your behalf. We do not guarantee that a nomination or permanent residence will be granted, as decisions are made exclusively by the provincial government and IRCC.

Client Responsibilities

• You are responsible for providing complete, accurate, and truthful information and supporting documentation. We will not independently verify the authenticity of your documents. If false, misleading, or fraudulent documents are submitted, we may be required to withdraw from representation in accordance with the Code of Professional Conduct for British Columbia.¹
• You must cooperate with us in a timely manner and respond to requests for information or documents. Delays or omissions may negatively affect your application.

Acknowledgment of Government Authority
All final decisions regarding eligibility, nomination, and permanent residence are made solely by the provincial government and IRCC. Our firm’s role is to provide legal advice and advocacy, but we cannot influence or alter the decision-making process.

Inadmissibility Detention Review

Inadmissibility Detention Review ($5,000 + 12% tax = $5,600, each review hearing)

When an individual is detained by the Canada Border Services Agency (CBSA) on grounds of inadmissibility under the Immigration and Refugee Protection Act (“IRPA”), they have the right to a detention review before the Immigration Division of the Immigration and Refugee Board of Canada (IRB) pursuant to IRPA s. 57. At these hearings, the Board assesses whether continued detention is justified, or whether the individual may be released (with or without conditions).

Grounds for detention may include:

• Identity not established (IRPA s. 55(3)(a));
• Flight risk (IRPA s. 55(3)(b));
• Danger to the public (IRPA s. 55(3)(c));
• Suspicion of inadmissibility on security, human rights, or organized criminality grounds (IRPA ss. 34–37).

Detention reviews occur at regular intervals: within 48 hours of detention, then within 7 days, and at least once every 30 days thereafter (IRPA s. 57(1)–(2)).

Scope of Our Services

• Reviewing disclosure and evidence provided by CBSA.
• Preparing submissions and documentary evidence in support of release.
• Representing you at the Immigration Division (ID) hearing.
• Advising you on prospects of release and conditions that may be imposed (e.g., bondsperson, reporting conditions, geographic restrictions).

Important Limitations

• We cannot guarantee release from detention, as the decision rests with the independent adjudicator at the IRB
• Our fees are for preparation and representation at a single detention review hearing only. Additional hearings (e.g., subsequent 30-day reviews, Federal Court challenges) require a separate retainer.
• Our work relies on your cooperation, timely instructions, and provision of accurate documents. Misrepresentation or withholding information may result in termination of services

Client Responsibilities

• You must provide full and accurate disclosure of all relevant facts, documents, and prior immigration history.
• You must cooperate with counsel, attend all hearings, and comply with any release conditions if ordered.
• Fees and disbursements must be paid promptly to maintain representation

Service Explanation: Parents and Grandparents Sponsorship (PGP) Application

Legal Fee: Applicant $5000 + taxes and government fees.

Government fees are subject to change without notice When retainer is signed we will let you know.

Once Immigration, Refugees and Citizenship Canada (IRCC) issues an Invitation to Apply (ITA), the sponsor and applicants must submit a complete application package, including all required forms, supporting documents, and evidence. Pax Law Corporation will assist you in preparing and submitting your application.

Our role is to advise you on the process, prepare legal submissions, and review your documentation for completeness. We cannot guarantee the outcome of your application, as decisions are made solely by IRCC.

1. Sponsor Documents

You are responsible for providing accurate and complete sponsor documents, including but not limited to:

• Proof of Canadian status (citizenship certificate, passport, or PR card)
• CRA Notices of Assessment (last three tax years)
• Proof of income (employment letters, pay stubs, T4s)
• Proof of relationship (birth certificates, family documents)
• Previous undertakings or sponsorship agreements (if applicable)
• Completed IMM 1344 and IMM 5768 forms
• Proof of residence in Canada (utility bills, lease, driver’s license)

Your obligation: You must ensure that these documents are accurate, up-to-date, and submitted to us in a timely manner.

2. Principal Applicant (Parent or Grandparent) Documents

Applicants must provide documents establishing identity, relationship, and admissibility, including:

• Valid passport (all pages with stamps/visas)
• Marriage certificate (if applicable)
• National identity card (if available)
• Birth certificate of the sponsor (to prove relationship)
• Completed forms: IMM 0008, IMM 5669, IMM 5406, IMM 5476 (if applicable)
• Police certificates for all countries of residence (6+ months since age 18)
• Medical examination confirmation (after IRCC instructions)
• Passport photographs (per IRCC specifications)

Your obligation: You must obtain these documents and ensure their accuracy. We are not responsible for verifying authenticity.

3. Dependent Family Members (if included)

If dependents are included, the following are required:

• Birth certificates and passports
• Police clearances (if age 18+)
• Completed forms: IMM 0008, IMM 5669, IMM 5406

4. Supporting Evidence & Translations

• Optional supporting evidence (e.g., proof of financial support, cohabitation) may strengthen your application.
• All non-English/French documents must be accompanied by:
  • The original document,
  • A certified translation, and
  • An affidavit from the translator.

5. Submission and Format

• All forms must be validated electronically and bear barcodes (IMM 1344 and IMM 0008).
• Applications are submitted via the IRCC Permanent Residence Portal or as otherwise instructed in the ITA.
• An incomplete or late application may be returned by IRCC. This is outside our control.

6. Important Reminders

• You must meet the Minimum Necessary Income (MNI) requirement for the last three years, based on family size.
• IRCC only accepts one application per family per year under the PGP program.
• The professional fee is the same for one or two applicants.
• Our firm’s compensation is based on services rendered, not the success of the application.

Disclaimer on Client Responsibilities

• We rely on the documents and information you provide. We do not independently verify authenticity. Any misrepresentation, falsification, or failure to disclose material facts may result in refusal of your application and possible findings of inadmissibility by IRCC.
• It is your responsibility to provide all required documents and respond promptly to requests. Failure to do so may delay or prejudice your application.
• While we will advise you of deadlines, you remain ultimately responsible for ensuring that all materials are provided to us in time for submission.

Scope of Legal Services – LMIA Application

Fee: $6,000 + 12% tax = $7,200

1. Services Provided by Pax Law Corporation

Pax Law Corporation (“the Firm”) agrees to provide legal services related to the Client’s Labour Market Impact Assessment (“LMIA”) application (the “Application”). The Firm’s services will include:

1. Reviewing and assessing the employment offer to ensure its genuineness and compliance with LMIA requirements.
2. Advising the Client and/or the employer on the LMIA process and applicable requirements.
3. Preparing, organizing, and submitting necessary forms and supporting documentation.
4. Providing legal advice and guidance throughout the LMIA process.
5. Representing the Client and/or the employer in communications with Employment and Social Development Canada (ESDC) or other relevant government authorities, as necessary.

2. Services Not Provided

• The Firm does not act as an employment agency and will not locate, introduce, or secure an employer on the Client’s behalf. The Client acknowledges that it is their sole responsibility to obtain a valid job offer from a Canadian employer.
• The Firm does not guarantee that an LMIA will be approved. The decision rests entirely with ESDC and/or relevant authorities, and outcomes depend on factors outside the Firm’s control.
• The Firm does not provide services outside the scope listed above unless specifically agreed to in writing.

3. Client Responsibilities

The Client agrees to:

1. Provide complete, truthful, and accurate information and documents necessary for the Application.
2. Promptly inform the Firm of any changes to employment, personal circumstances, or other relevant information.
3. Cooperate fully and respond to requests for information or documents within required timelines.

The Firm relies on the information and documents provided by the Client and is not responsible for verifying authenticity. If false or misleading information is provided, the Firm may withdraw from representation.

4. Fees and Retainer

• The flat fee for LMIA services is $6,000 plus 12% tax ($7,200 total).
• This fee is based on the ordinary scope of work described above. Additional work outside scope (e.g., responding to procedural fairness letters, addressing employer compliance issues, or extraordinary requests) will be billed at $400/hour, plus applicable taxes and disbursements, with prior written consent from the Client.
• Disbursements (such as government filing fees, couriers, and expert reports) are payable by the Client in addition to legal fees.
• All fees are payable in advance and will be held in the Firm’s trust account in accordance with Law Society rules.

5. Payment Terms

The Firm’s services under this Agreement are conditional upon receipt of the agreed retainer fee. If the Client chooses installment payments (if permitted), the Client must make payments on time. Failure to do so may result in immediate suspension of services.

6. Termination of Agreement

• Client Termination: The Client may terminate this Agreement at any time in writing. The Client remains responsible for all fees earned and disbursements incurred up to the termination date.
• Lawyer Termination: The Firm may withdraw in accordance with the BC Code if there is non-payment, loss of confidence, or if continuing would be unethical or impracticable. Reasonable notice will be provided.

Application for Ministerial Relief (s.34 IRPA)

This retainer agreement covers legal representation and advisory services provided by Dr. Samin Mortazavi, Barrister & Solicitor, and Pax Law Corporation in connection with the preparation and submission of an application for Ministerial Relief under section 34(2) of the Immigration and Refugee Protection Act (“IRPA”).

The client has been found inadmissible to Canada on security grounds under section 34(1) of the IRPA as a result of mandatory military service with the Islamic Revolutionary Guard Corps (Sepah Pasdaran). As Canada considers the IRGC a listed terrorist entity, individuals with past service are presumptively inadmissible regardless of whether service was compulsory or non-combatant.

Through this retainer, Pax Law Corporation will:

1. Assess the Grounds of Inadmissibility
   • Review all correspondence, refusal letters, case notes, and immigration filings to confirm the basis of inadmissibility.
   • Evaluate whether any factual or legal errors were made in the original determination.
2. Prepare and Submit an Application for Ministerial Relief
   • Draft legal submissions highlighting that the client’s service was involuntary, compulsory under Iranian law, and not linked to participation in terrorist or violent activities.
   • Gather and present supporting evidence (e.g., military records, personal affidavits, expert reports) demonstrating the absence of security risk to Canada.
   • Argue that admitting the client is not contrary to the national interest of Canada, considering the client’s family unity, Canadian citizen dependents, and integration prospects.
3. Communicate with Government Authorities
   • Correspond with Immigration, Refugees and Citizenship Canada (IRCC), the Canada Border Services Agency (CBSA), and the Office of the Minister of Public Safety.
   • Provide legal representation in all written submissions, responses to procedural fairness letters, and follow-up inquiries related to the Ministerial Relief process.
4. Ongoing Client Support
   • Advise on parallel immigration remedies that may be available (e.g., spousal sponsorship, Humanitarian & Compassionate applications, judicial review if necessary).
   • Keep the client updated on timelines, risks, and strategy, given that Ministerial Relief applications are complex and can take several years for resolution.

Importance of Ministerial Relief

Without Ministerial Relief, the client remains inadmissible to Canada on national security grounds and is permanently barred from obtaining permanent residence, regardless of family ties. This application is therefore one of the only legal pathways to overcome the s.34 inadmissibility finding.

The fee for this service, which includes one or two email correspondences, is $7,000. Any additional work will be billed at an hourly rate of $500.

Application to Extend Temporary Resident Status (Visitor, Worker, or Student):

Our firm will provide legal services in preparing and submitting an application to extend your temporary resident status in Canada, whether as a visitor (visitor record), worker (work permit), or student (study permit). This service includes advising you on eligibility requirements, gathering and reviewing supporting documentation, completing and submitting the appropriate application forms to Immigration, Refugees and Citizenship Canada (IRCC), and corresponding with IRCC on your behalf regarding the application. We will also provide you with legal advice about the implications of implied status, possible outcomes of the application, and any further steps that may be required depending on the decision made by IRCC. The scope of this service does not include appeals, restoration of status, or judicial review of a refusal, which may require a separate agreement.

Scope of Services – Iranian-Policy Work Permit Extension (2025)

Pax Law Corporation (“the Firm”) will provide legal services to the Client in relation to an application for a work permit extension under the 2025 Iranian-Policy program. The Firm’s services will include, but are not limited to, the following:

1. File Review & Assessment
   • Reviewing the Client’s current immigration status, work permit validity, and eligibility under the Iranian-Policy program.
   • Advising the Client on program requirements, eligibility criteria, and potential risks or limitations.
2. Preparation of Application Materials
   • Assisting the Client in completing all necessary immigration forms for the work permit extension.
   • Preparing legal submissions in support of the application.
   • Reviewing and organizing supporting documentation provided by the Client to ensure compliance with Immigration, Refugees and Citizenship Canada (IRCC) requirements.
3. Submission of Application
   • Filing the completed work permit extension application with IRCC through the appropriate portal or submission process.
   • Confirming receipt of the application by IRCC.
4. Follow-Up & Communication
   • Monitoring the progress of the application with IRCC.
   • Responding to correspondence, requests for additional information, or procedural fairness letters (if applicable).
   • Providing updates to the Client as significant developments occur.
5. Conclusion of Retainer
   • The retainer will conclude upon final decision from IRCC regarding the Client’s work permit extension application.

Professional Fee

The professional fee for these services is $1,000 (CAD) per person, plus applicable taxes and disbursements.

Important Warning

Please note: Pursuing an Iranian-Policy Work Permit Extension may prevent you from making a refugee claim in Canada. By engaging in this process, you acknowledge the potential legal consequences and accept that such action could limit your ability to pursue refugee protection under Canadian law.

Intra-Company Transferee (ICT) Work Permit (C12)

Scope of Service

At Pax Law, we provide end-to-end legal services for Intra-Company Transferee (ICT) work permit applications under the International Mobility Program. Our services include:

1. Initial Assessment & Strategy
   • Determine eligibility under the ICT program, including whether the transfer is based on the general ICT category or under a free trade agreement (CUSMA, CETA, CPTPP).
   • Assess the transferee’s role (Executive, Senior Manager, or Specialized Knowledge) and ensure compliance with wage and prevailing standards.
2. Employer Compliance
   • Register and prepare the Employer Portal Offer of Employment.
   • Submit the LMIA-exempt job offer and pay the employer compliance fee.
3. Corporate Setup (if needed)
   • Incorporate a new Canadian entity (numbered or named company).
   • Prepare corporate organization documents and a minute book.
   • Assist in securing a commercial lease and physical premises, as IRCC requires Canadian operations to be established beyond a residential address.
4. Application Preparation
   • Prepare application forms, supporting letters, and business plan (where required).
   • Collect documentation from both the foreign entity and the Canadian entity to prove a qualifying corporate relationship.
5. Filing & Representation
   • Submit the work permit application online or at a port of entry (where eligible).
   • Manage biometrics, medical examinations, and provide representation throughout the process.
6. Post-Approval Support
   • Prepare the border package for entry.
   • Provide onboarding compliance advice and reminders for future extensions.
   • Optional applications for spouses and dependent children.

Legal Requirements

To qualify for an ICT work permit, the following must be demonstrated:

• A qualifying corporate relationship (parent, subsidiary, branch, or affiliate) between the Canadian and foreign entities.
• The foreign entity must be an active, revenue-generating multinational company with operations outside Canada.
• The transferee must be entering Canada to perform executive, senior managerial, or specialized knowledge duties.
• Wages offered must be reasonable and consistent with Canadian prevailing wage standards.
• The transferee must maintain an ongoing relationship with the foreign company (evidence of continued employment).
• The Canadian office must have physical commercial premises and be able to support the transferee’s role.

Required Documents

From the Canadian entity:

• Articles/Certificate of Incorporation
• Minute book and share structure documents
• Commercial lease and proof of physical premises
• CRA registrations (Business Number, GST/HST, payroll)
• Organizational chart and staffing plan
• Business plan with financial projections (for new offices)
• Proof of active operations and revenue (if already established)

From the foreign entity:

• Corporate registration documents
• Financial statements
• Organizational chart
• Proof of qualifying relationship with Canadian entity
• Evidence of active operations abroad

From the transferee:

• Valid passport
• Resume, degrees, and certifications
• Employment confirmation letter showing full-time, continuous work with the foreign company (typically at least one year; two years recommended for specialized knowledge)
• Detailed role description proving executive, managerial, or specialized knowledge capacity
• Pay records and tax slips
• Reference letters

Government fees and biometrics:

• Work permit fee: $155
• Biometrics: $85 per person (maximum $170 per family)
• Employer compliance fee: $230 (paid by employer)

Government & Third-Party Fees

• Employer compliance fee: $230
• Work permit processing fee: $155
• Biometrics fee: $85 (per person; family maximum $170)
• BC incorporation: $351.50 (numbered company; name reservation adds $31.50; priority service $100)

Pricing

We believe in transparent, competitive pricing that covers all stages of the ICT process.

A) ICT “New Office” Package (one principal transferee)

• Legal fee (Pax Law): $9,800
• Government fees: $470 (work permit, biometrics, employer compliance)
• BC incorporation: $351.50
• Taxes: GST 5% + PST 7% on legal fees
• Estimated total: Approximately $11,800 (before translations or extra disbursements)

B) Existing Canadian Office / Subsequent ICT Application

• Legal fee: $4,900
• Government fees: $470
• Taxes: GST + PST

Family Member Applications

Spouse (Open Work Permit – OWP)

• Legal fee: $1,450
• Government fees: $340 (work permit $155, OWP holder fee $100, biometrics $85)

Dependent Child (Study Permit or TRV)

• Legal fee: $650 per child
• Government fees:
  • Study permit: $150 + $85 biometrics (children under 14 exempt from biometrics)
  • Visitor record/TRV: $100

Family Bundle Example (Principal + Spouse + 2 Children)

• Legal fees: $12,550
• Government fees: $1,110
• BC incorporation: $351.50
• Estimated total: $14,000–$14,200 (before translations or extra disbursements)

Why Choose Pax Law

• Comprehensive service: From incorporation to immigration filings, everything handled under one roof.
• Market-competitive pricing: Our new office package is set below other Vancouver firms that charge $12,000+ for similar services, while subsequent transferees are priced in line with market standards.
• Up-to-date guidance: We follow the most recent IRCC policy changes on ICT eligibility, wages, and physical premises requirements.

Hourly Legal Work

Our hourly rate for immigration legal services is $500 per hour plus 12% tax (total $560 per hour).

Retainer Requirement
Before we begin work on your matter, you must provide a retainer of $3,000, which will be deposited into our trust account in accordance with the Law Society Rules on trust accounting.

Billing Method

• You will be charged based on the actual time spent on your matter, recorded in increments of 0.1 hours (six minutes).
• Time spent may include, but is not limited to, client meetings, telephone calls, emails, legal research, document preparation, court filings, and communications with third parties on your behalf.
• All work is billed at the applicable hourly rate of the responsible lawyer.

Trust Account and Top-Up

• As we render accounts, fees, and disbursements will be drawn from your retainer funds held in trust.
• When your retainer balance falls below $500, you agree to promptly replenish it to $3,000 before further work will continue.
• Failure to maintain the required trust balance may result in suspension of work on your matter and, if necessary, withdrawal of our representation in accordance with the BC Code, Rule 3.7 (Withdrawal from Representation).

Outstanding Balances

• If your matter requires more work than can be covered by your retainer, you are responsible for paying any additional invoices when rendered.
• Invoices are due upon receipt. Unpaid balances may be subject to interest at the rate specified in the retainer agreement.

Unused Funds
Any unused retainer funds will be returned to you at the conclusion or termination of our services, subject to the deduction of earned fees and disbursements.

Scope of Professional Services – Simple Incorporation

The fee for this service is $1,800

The Lawyer agrees to provide the following professional legal services to the Client in connection with the incorporation of a company under the laws of the Province of British Columbia (or Canada, if federal incorporation is chosen):

1. Initial Consultation & Assessment
   • Advise the Client on the basic requirements for incorporation, including corporate name, share structure, registered office, and corporate records obligations.
   • Confirm whether provincial or federal incorporation is appropriate for the Client’s needs.
2. Name Search & Reservation
   • Conduct a NUANS (or BC Corporate Registry) name search.
   • Reserve the approved name with the appropriate registry.
3. Preparation of Incorporation Documents
   • Draft and file Articles of Incorporation (or Notice of Articles, as applicable).
   • Prepare the Incorporation Agreement and the first resolutions of directors and shareholders.
   • Prepare share certificates, central securities register, and corporate minute book.
4. Filing with Corporate Registry
   • File the incorporation documents with the applicable corporate registry.
   • Obtain and provide to the Client the Certificate of Incorporation, Notice of Articles, and any related registry documents.
5. Delivery of Corporate Records
   • Provide the Client with a corporate records book (digital or physical, as agreed).
   • Deliver copies of all filed documents and resolutions to the Client.
6. Post-Incorporation Advice
   • Advise the Client on initial corporate compliance obligations, including maintaining annual corporate records, annual filings, and directors’/shareholders’ meetings.

Excluded Services

The following services are not included in the scope of this retainer agreement. Should the Client wish to engage the Lawyer for these services, a separate written agreement and retainer will be required:

1. Preparation of shareholder agreements, partnership agreements, or unanimous shareholder agreements.
2. Tax planning, structuring of share classes for tax purposes, or advice on tax consequences of incorporation.
3. Drafting of commercial contracts, leases, or employment agreements.
4. Registration of business names, trademarks, or intellectual property.
5. Maintenance of corporate records after incorporation (e.g., annual reports, annual resolutions, changes of directors or shareholders).
6. Regulatory licensing, permits, or compliance with industry-specific requirements.
7. Any dispute resolution, litigation, or negotiation on behalf of the Client.

Scope of Professional Services – Preparation of a Will

The fee for this service is $750.

The Lawyer agrees to provide the following professional legal services to the Client in connection with the preparation of a simple last will and testament:

1. Initial Consultation & Instructions
   • Meet with the Client to review personal circumstances, assets, and testamentary wishes.
   • Advise the Client on legal requirements for a valid will under the Wills, Estates and Succession Act (WESA) of British Columbia.
   • Provide guidance on the appointment of executors, guardians for minor children (if applicable), and distribution of assets.
2. Document Drafting
   • Prepare a draft will reflecting the Client’s instructions.
   • Review the draft will with the Client and make revisions as required.
3. Execution of Will
   • Provide instructions to the Client regarding the proper execution and witnessing of the will in accordance with WESA.
   • If arranged, supervise the execution of the will to ensure compliance with statutory formalities.
4. Finalization & Delivery
   • Provide the Client with the finalized signed will.
   • Provide the Client with guidance on safe storage and the option of registering the will with the British Columbia Wills Registry.

Excluded Services

The following services are not included in the scope of this retainer agreement. Should the Client wish to engage the Lawyer for these services, a separate written agreement and retainer will be required:

1. Preparation of complex wills involving trusts, tax planning, business succession planning, or multiple jurisdictions.
2. Drafting of related estate planning documents such as powers of attorney, representation agreements, or advance directives.
3. Legal or tax advice relating to the disposition of assets, minimization of taxes, or cross-border estate planning.
4. Advice or services relating to challenges to wills, probate disputes, or estate litigation.
5. Preparation of multiple wills for spouses, common-law partners, or family members unless expressly included in the retainer.
6. Ongoing estate planning advice or updates after completion of the will, unless separately retained.